- On July 5, 2022
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- Best Practices, Business Intelligence, Business Processes, Business Software, Business Solutions, Business Strategy, cloud erp, cybersecurity, enterprise resource planning, ERP, SAP, SAP Business One, SAP Partner, security, Security Efforts, Softengine, technology
ERP Security Best Practices
In today’s increasingly digital age, it is more important now more than ever to implement security measure to ensure your business information is as safe and secure as possible. Businesses everywhere are incorporating substantial cybersecurity measures into their business plans to protect their data and security. For businesses who operate on an ERP solution, cloud or on-premise, cybersecurity efforts remain an extremely hot topic and a popular discussion point about best practices and ways to remain secure. In today’s blog, we will outline best practices that businesses can implement to help keep their data and business secure with an ERP.
Implement Multi-Factor Authentication: As many businesses are beginning to make the shift to completely remote work or a hybrid work environment, the various WIFI networks that employees could potentially be logging onto can cause unwanted exposure. Additionally, many ERP systems are web based, so implementing the safest way to ensure hackers cannot breach the ERP server is essential. Multi-Factor, also known as Two-Factor, Authentication can be incredibly valuable for maintaining security because employees link their personal device to the login and must respond from their own device to be allowed access. Multi-Factor Authentication is already becoming widely used by all types of businesses due to its simple yet very secure composition and use for employees (1).
Train the Entire Company on Security Measures: When companies implement ERP solutions, there will be multiple employees, if not all employees, who will be accessing and using the software on a daily basis. Cybersecurity cannot be a task for one person if it is to be successful. Having a strong IT staff to monitor potential threats and educate employees is extremely helpful but ensuring that all employees are complying with the best practices to maintain security for the ERP is the sure way to remain as safe as possible against threats (2).
Stay Consistent with Software Updates: As updates become available, the best action is to update the ERP software as soon as possible. It may just seem that updates are for bug fixes, new features etc., but in reality, they can help prevent from malware infections. Systems that are behind on updates are more susceptible to compromises and attacks. For this reason, consistently staying on top of software updates will keep the ERP software not only up to date, but ultimately safer from potential security threats (1).
Choose Strong Passwords: This may sound like a common practice to keep regular, everyday accounts secure, but it is even more important for users within an ERP system. Using complex passwords make it much more difficult for potential hackers to infiltrate the system. Additionally, there are many studies that have shown that frequent cyber-attacks occur because of poor password compositions that are easy to guess or crack. Despite it seeming like a quite obvious tip to maintain security, it contributes to the overall safety of the entire business if all employees use strong passwords (3).
In conclusion, security is a top priority for all business running an ERP and those operating without one. Knowing the proper techniques and practices to put into place to keep the business data secure is imperative to be as resilient as possible against potential threats. With the many options of ERP solutions available for all business sizes, understanding how to keep your business safe while operating on one is helpful before choosing a solution and entering into the implementation process and going live.
At Softengine, we are a SAP Gold Partner specializing in SAP Business One implementations. SAP Business One is the leading ERP solution for growing small-to-midsize businesses. With our expertise and guidance, we can help transform your business with unmatched automation, efficiency, and total business visibility.
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